Student Records

Illinois Central College’s Enrollment Services Office houses all student records. The office provides information and services for students pertaining to admission, enrollment, records, transcript requests, transfer credit evaluation, and graduation.

Upload Your Files/Forms

Transcript Requests

Services

• Residency

  If you recently moved to the ICC college district (514), or live in a split district, such as El Paso or Farmington, please review the following Residency Requirement information and fill out the Residency Questionnaire. If you are unable to appear on campus, upload a photo of the documents along with the release by clicking on the Upload Here button near the top of Students Records page. Choose Secure Upload, click on Enrollment Services, and then complete the pop-up form using your ICC email. Choose Regular Upload to attach the release and ID.
• Cooperative Agreements

  Students who wish to attend an Illinois community college outside of the ICC community college district should fill-out the cooperative agreement online form at least 30 days before the start of the semester. Some students may be able to attend the other community college at their in-district tuition rate.
• Release of Information and FERPA Restriction

  To learn more about how Family Education Rights and Privacy Act (FERPA) impacts you, view the Student Records page in the Student Handbook.

  FERPA Release

  If a student wants additional information released to any individual and/or organization, they must submit a signed Release of Information form with a government issued photo ID (that contains a signature) to the Enrollment Services office either on the East Peoria or Peoria campus.

  Release of Information Form

  Restriction of Information

  If a student does not want any information released, including directory information, they should submit a completed FERPA Restriction Form with a government issued photo ID (that contains a signature) to the Enrollment Services office either on the East Peoria or Peoria campus.

  FERPA Restriction Form

  Note: Students who request a FERPA Restriction are required to complete all academic actions, in person, with a photo ID, or through their MyICC account. This includes asking questions pertaining to the student’s academic and financial records, adding, and dropping classes, requesting password resets, etc.

  Online Student FERPA Requests

  Out-of-district, out-of-state, and out-of-country students who are enrolled in all online classes should complete the form and upload it with a copy of a government-issued photo ID that includes a signature. Use the Upload Here button at the top of the page to send files securely. After clicking the button, choose Secure Upload > Enrollment Services and then complete the pop-up form using your ICC email. Choose Regular Upload to attach the release and ID.
• Request for Enrollment Verification

  You may request a letter stating dates of enrollment for the following purposes:

  • Loan deferment
  • Good student discount
  • Enrollment verification letter

  If you need an Enrollment Verification letter, please download the Enrollment Verification form and bring to the Enrollment Services office or email to [email protected].
• Change Student Information

  Changes to preferred name, address, phone number, or email can be updated through your MyICC Account. Login to your account. Click on My Profile followed by General Information. You can then tab through the pages to update your directory info.

  If you have changes to a social security number or legal name, you must submit a Change of Student Information Form with a copy of your driver’s license or state ID with signature and your signed social security card reflecting these changes either in person or if you are unable to appear on campus, please upload a photo of the required documents along with the form using the Upload Here button near the top of Students Records page. Choose Secure Upload, click on Enrollment Services, and then complete the pop-up form using your ICC email. Choose Regular Upload to attach the form and photos.
• Degree / Certificate of Study Change Request

  If you:

  • Are a new student who applied to ICC in the past but never attended,
  • Took classes in the past and are now returning,
  • Or decided to pursue a new program of study,

  Please complete the appropriate form below and email it to [email protected].

  Current students should only change a degree program of study and/or add certificate(s) of study after meeting with their Student Success Advisor to discuss which program best fits their educational goals.

  These forms will ensure:

  • You receive appropriate academic advising for the program of study on your record.
  • Your eligibility for financial aid is correctly determined.
  • Your student record contains the degree and/or certificate(s) you are pursuing at ICC.
  • You are able to apply to graduate through your MyICC

  If interested in an Associate in Applied Science, Associate in General Studies, Associate in Arts, Associate in Science or Associate in Engineering Science Degree, please complete the:

  Degree of Study Change Request Form

  If enrolling in a certificate program, please complete the:

  Certificate of Study Change Request Form

  Once we receive your information, we will update your program of study and send you a confirmation email, so you will be able to enroll in classes for your correct program of study.

  Non-Degree Seeking Students

  If you are attending classes here at ICC, but are not intending to earn a degree from ICC, you may update your program of study to Undeclared Visiting Student/Transfer Student by emailing [email protected]. Your email should include:

  • Your first and last name
  • ICC Student ID
  • Date of Birth
  • Your intention of enrolling in courses but not earning a degree at ICC
• Submit a Transcript & Evaluation

  Official transcripts must come directly from the high school or institution of higher education. A transcript is only considered official if it meets the following criteria:

  • Mailed directly to ICC from the issuing institution.

    Have transcripts sent to:

    Illinois Central College
    ATTN: Enrollment Services
    1 College Dr.
    East Peoria, IL 61635-0001
  • Sent to ICC electronically through a secure service provider, such as Parchment, National Student Clearinghouse, etc.
  • Emailed directly to ICC ([email protected]) from the issuing institution
  • Brought into Enrollment Services in the unopened, original, and sealed envelope, it was issued in.

  Some academic programs have specific requirements for submitting transcripts and test scores for admission. Check with your advisor for more information.

  Note: Visiting students who have prior college course work from an accredited 4-year institution may email [email protected] an unofficial copy of their transcript.

  Evaluation of Transfer Credit

  The transcript evaluation process takes approximately 4 weeks to complete. During peak enrollment periods, additional time may be required. Please note only credits that will be used for your current program(s) of study are added to your academic record at ICC.

  Students interested in receiving credit for college-level coursework should have their official transcripts sent directly to ICC as early as possible after completing the ICC application. Once ICC receives the official transcript, it is evaluated in the order in which it is received. You will receive a notification via email to your ICC email address once the evaluation is complete. If you have questions about your transcript evaluation, please email [email protected].

  Information regarding evaluation results is available within the student’s MyICC account. Once logged in, select Academics from the menu, then select Transfer Credit. Keep in mind that only credits transfer; individual grades earned at another institution will not be factored into your ICC cumulative grade point average.

  Transfer of credit may be considered for lower division coursework that has been successfully completed from the following categories of academic institutions:

  Regionally Accredited

  Degree-granting, public, private, nonprofit, two- and four-year institutions in the United States conferred by the Higher Learning Commission, and/or parallel accrediting agencies in other regions of the United States.

  Non-regionally Accredited

  Specialized institutions in the United States, including distance learning providers recognized by the Council of Higher Education Accreditation (CHEA) and the U.S. Department of Education.

  Non-United States Institutions

  Institutions that hold regional accreditation through the home country’s Ministry of Education to award professional degrees, certificates and licensures. Course work from non-United States institutions must be evaluated by an approved foreign transcript evaluation agency such as World Education Services, Educational Credential Evaluators (ECE), or SpanTran.

  Military/Dantes

  Credit achieved through military training or examination may be considered for transfer according to the Guide to the Evaluation of Educational Experiences in the Armed Services by ACE.
• General Education Substitution/Waiver Forms

  Current students should complete the General Education Substitution form after speaking with their Student Success Advisor when they want to substitute a course to meet a specific general education requirement.

  Email the completed form to [email protected] or deliver it in-person to the Enrollment Services office on either the Peoria or East Peoria Campus.

  For ICC Staff only: Substitution Request form

  Please complete the Substitution Request form when you want to substitute a course to meet a specific program requirement for a student.
• W-9 Tax Information

  ICC is unable to generate a valid 1098-T for you if we do not have your social security number or taxpayer identification number (TIN) on file. Please complete the W-9s form and submit the form either online:

  Upload the form by clicking on the Upload Here button near the top of the page. Choose Secure Upload, click on Enrollment Services, and then complete the pop-up form using your ICC email. Choose Regular Upload to attach the form.

  Or by mail:

  Illinois Central College

  Enrollment Services
  1 College Dr.
  East Peoria, IL 61635-0001

   

  **If you are considered a non-resident alien for US tax purposes on an F, J, or B visa, you are not eligible for these tax benefits. You do not need to fill out this form.