Students

Student Records

Illinois Central College’s Enrollment Services Office houses all student records. The office provides information and services for students pertaining to admission, enrollment, records, transcript requests, transfer credit evaluation, and graduation.

Upload Your Files/Forms

Please select from the following services:

Residency

If you recently moved to the ICC college district (514), or live in a split district, such as El Paso or Farmington, please review the following Residency Requirement information and fill out the Residency Questionnaire. If you are unable to appear on campus, upload a photo of the documents along with the release by clicking on the Upload Here button near the top of Students Records page. Choose Secure Upload, click on Enrollment Services and then complete the pop-up form using your ICC email. Choose Regular Upload to attach the release and ID.

Cooperative Agreements

Students who wish to attend an Illinois community college outside of the ICC community college district should fill-out the cooperative agreement online form at least 30 days before the start of the semester. Some students may be able to attend the other community college at their in-district tuition rate.

Request for Enrollment Verification

You may request a letter stating dates of enrollment for the following purposes:

  • Loan deferment
  • Good student discount
  • Enrollment verification letter

If you need an Enrollment Verification letter, please download the Enrollment Verification form and bring to the Enrollment Services office or email to [email protected].

Change Student Information

Changes to preferred name, address, phone number, or email can be updated through your MyICC Account. Login to your account. Click on My Profile followed by General Information. You can then tab through the pages to update your directory info.

If you have changes to a social security number or legal name, you must submit a Change of Student Information Form with a copy of your driver’s license or state ID with signature and your signed social security card reflecting these changes either in person or if you are unable to appear on campus, please upload a photo of the required documents along with the form using the Upload Here button near the top of Students Records page. Choose Secure Upload, click on Enrollment Services and then complete the pop-up form using your ICC email. Choose Regular Upload to attach the form and photos.

Degree/Certificate of Study Change Request

If you:

  • Are a new student who applied to ICC in the past but never attended,
  • Took classes in the past and are now returning,
  • Or decided to pursue a new program of study,

Please complete the appropriate form below and email it to [email protected].

Current students should only change a degree program of study and/or add certificate(s) of study after meeting with their Student Success Advisor to discuss which program best fits their educational goals.

These forms will ensure:

  • You receive appropriate academic advising for the program of study on your record.
  • Your eligibility for financial aid is correctly determined.
  • Your student record contains the degree and/or certificate(s) you are pursuing at ICC.
  • You are able to apply to graduate through your MyICC

If interested in an Associate in Applied Science, Associate in General Studies, Associate in Arts, Associate in Science or Associate in Engineering Science Degree, please complete the:

Degree of Study Change Request Form

If enrolling in a certificate program, please complete the:

Certificate of Study Change Request Form

Once we receive your information, we will update your program of study and send you a confirmation email, so you will be able to enroll in classes for your correct program of study.

Non-Degree Seeking Students

If you are attending classes here at ICC, but are not intending to earn a degree from ICC, you may update your program of study to Undeclared Visiting Student/Transfer Student by emailing [email protected]. Your email should include:

  • Your first and last name
  • ICC Student ID
  • Date of Birth
  • Your intention of enrolling in courses but not earning a degree at ICC

Submit a Transcript & Evaluation

Official transcripts must come directly from the high school or institution of higher education. A transcript is only considered official if it meets the following criteria:

  • Mailed directly to ICC from the issuing institution.

    Have transcripts sent to:

    Illinois Central College
    ATTN: Enrollment Services
    1 College Dr.
    East Peoria, IL 61635-0001
  • Sent to ICC electronically through a secure service provider, such as Parchment, National Student Clearinghouse, etc.
  • Emailed directly to ICC ([email protected]) from the issuing institution
  • Brought into Enrollment Services in the unopened, original, and sealed envelope it was issued in.

Some academic programs have specific requirements for submitting transcripts and test scores for admission. Check with your advisor for more information.

Visiting Students who have prior college course work from an accredited 4-year institution may email [email protected] an unofficial copy of their transcript.

Evaluation of Transfer Credit

The transcript evaluation process takes approximately 4 weeks to complete. During peak enrollment periods, additional time may be required. Please note only credits that will be used for your current program(s) of study are added to your academic record at ICC.

Students interested in receiving credit from college level coursework should have their official transcripts sent directly to ICC as early as possible after completing the ICC application. Once ICC receives the official transcript, it is evaluated in the order in which it is received. You will receive a notification via email to your ICC email address once the evaluation is complete. Information regarding evaluation results are available within the student’s MyICC account. Once logged in, select Academics from the menu, then select Transfer Credit. Keep in mind that only credits transfer; individual grades earned at another institution will not be factored into your ICC cumulative grade point average.

Transfer of credit may be considered for lower division coursework that has been successfully completed from the following categories of academic institutions:

Regionally Accredited

Degree-granting public, private, nonprofit, two- and four-year institutions in the United States conferred by the Higher Learning Commission, and/or parallel accrediting agencies in other regions of the United States.

Non-regionally Accredited

Specialized institutions in the United States, including distance learning providers recognized by the Council of Higher Education Accreditation (CHEA) and the U.S. Department of Education.

Non-United States Institutions

Institutions that hold regional accreditation through the home country’s Ministry of Education to award professional degrees, certificates and licensures. Course work from non-United States States institutions must be evaluated by an approved foreign transcript evaluation agency such as World Education Services, Educational Credential Evaluators (ECE), or SpanTran.

Military/Dantes

Credit achieved through military training or examination may be considered for transfer according to the Guide to the Evaluation of Educational Experiences in the Armed Services by ACE.

Request a Transcript

We have retained Credentials, Inc. to accept transcript orders online. Transcripts are normally processed within 2-3 business days but may take longer during peak periods or if your transcript is from 1982 or older.

Any student who has a financial obligation with ICC will have their transcript withheld. Payments for outstanding financial obligations must be with guaranteed funds.

Online Requests

Cost: FREE (Overnight Federal Express charges will apply)

Both current students and alumni should use the link below to request a transcript. The transcript is available in both a print version and PDF (electronic) version. As part of the request process, you will be required to complete an electronic signature authorization form before your transcript can be released. Please read these instructions on how to request a transcript.

Check your Order Status

Use the link below at any time to check the status of your transcript request.

While you Wait

In situations where a transcript is necessary for immediate use, one may be provided within an hour for a $10 (guaranteed funds only) per copy fee. This service is available 8:30 am-3:00 pm Monday through Friday at Enrollment Services, L211, East Peoria Campus or Arbor 2, Peoria Campus.

Graduation

We confer degrees and certificates at the end of fall, spring, and summer semesters. Students must apply for their degree/certificate prior to the deadline for their final semester:

  • Fall Semester (ends in December) – apply by October 1
  • Spring Semester (ends in May) – apply by March 1
  • Summer Semester (ends in July) – apply by June 1

Applying For Graduation

Applying for graduation is EASY and FREE via your MyICC account.

Once you are logged into MyICC, select Academics from the navigation menu, then select Apply for/View Graduation. You are only eligible to apply to graduate from the program of study in which you are enrolled. If you need to change a program of study, please review the tab above labeled Degree/Certificate of Study Change Request.

General Education Substitution/Waiver Forms

Current students should complete the General Education Substitution form after speaking with their Student Success Advisor when they want to substitute a course to meet a specific general education requirement.

Email the completed form to [email protected] or deliver it in-person to the Enrollment Services office on either the Peoria or East Peoria Campus.

For ICC Staff only: Substitution Request form

Please complete the Substitution Request form when you want to substitute a course to meet a specific program requirement for a student.

Release of Information and FERPA Restriction

When a student turns 18 years old, or enters a postsecondary institution at any age, the rights under FERPA transfer from the parents to the student (“eligible student”). This means that the college cannot legally give a parent or guardian any information regarding the student’s educational record without the student’s written consent.

According to the Family Educational Rights and Privacy Act (FERPA) of 1974, students have the right to:

  • Inspect and review their educational records.
  • Request the amendment of their educational records to ensure that they are not inaccurate, misleading, or otherwise in violation of the student’s privacy or other rights
  • Restrict disclosure of information to other individuals or entities.
  • File a complaint with the Family Educational Rights and Privacy Act Office if the College fails to comply with the requirements of the Act.

Under FERPA, Illinois Central College can only release the following directory information for students:

  • Student’s full name
  • Enrollment status (full or part-time)
  • Dates of attendance
  • Graduation date(s)
  • Degree(s) or certificate(s) earned
  • Honors received and officially recognized and sports

If a student wants additional information released to any individual and/or organization, they must submit a signed Release of Information with a government issued photo ID that contains a signature to the Enrollment Services office either on East Peoria or Peoria campus.

If the student is unable to appear on campus, they can upload a photo of the ID along with the release by clicking on the Upload Here button near the top of Students Records page. Choose Secure Upload, c lick on Enrollment Services and then complete the pop-up form using your ICC email. Choose Regular Upload to attach the release and ID.

Ferpa Release Or Restriction Of Information

If a student does not want any information released, including directory information, they should submit a completed FERPA Restriction Form with a government issued photo ID that contains a signature to the Enrollment Services office either on East Peoria or Peoria campus.

If the student is unable to appear on campus, upload a photo of the ID along with the release by clicking on the Upload Here button near the top of Students Records page. Choose Secure Upload, click on Enrollment Services and then complete the pop-up form using your ICC email. Choose Regular Upload to attach the release and ID.

Students who request a FERPA Restriction are required to complete all academic actions, in person, with a photo ID, or through their MyICC account. This includes asking questions pertaining to the student’s academic and financial records, adding and dropping classes, requesting password resets, etc.

Online Student Ferpa Requests

Out-of-district, out-of-state, and out-of-country students who are enrolled in all online classes should complete the form and upload it with a copy of a government-issued photo ID that includes a signature. Upload the proper form by clicking on the Upload Here button near the top of Students Records page. Choose Secure Upload, c lick on Enrollment Services and then complete the pop-up form using your ICC email. Choose Regular Upload to attach the release and ID.

Dropping/Withdrawing from Classes

ICC will remove all tuition charges and provide 100 percent tuition refunds for any decrease in credit hours, including complete withdrawal from the College, if students officially drop classes through their MyICC account using these steps prior to the refund date(s) for their course(s). Refund dates vary and are posted for each class on the student’s class schedule. Students may then withdraw from their class(es) up until 75 percent of the class has elapsed. Students are financially responsible for tuition and fees after the refund date.

If you experience problems logging into your MyICC account or when trying to drop the course, you must contact the ICC Technology Help Desk within 24 hours of your attempt so we can research the problem. If you do not make contact, your situation will be handled in accordance with the current ICC enrollment policies.

Dropping Classes for Non-Activity

Students who are identified as being no longer active in class by their instructor will be dropped from the class at midterm. Students recorded for non-activity will be notified by e-mail that they have been administratively dropped from the class without refund of tuition. Instructors have individual and often varying policies regarding what constitutes as non-activity. Do not assume you will be dropped if you never attend or stop being active in a class. If space is available and if approval from department and instructor are obtained, then students may re-enroll in a class from which they have been administratively dropped.

Students who are not marked by their instructor for non-activity and who fail to officially withdraw themselves from class will receive a failing or unsatisfactory grade. Students are financially responsible for tuition and fees for all classes not officially dropped by the appropriate refund date.

Dropping Classes Due to Academic Misconduct

Students who receive a failing grade on an assignment for Academic Misconduct will not be allowed to drop that class without instructor permission. In addition, students who are given a failing grade for the class for Academic Misconduct will not be allowed to drop the class. ICC reserves the right to reinstate any individuals who are dropped in these situations.

Late Withdrawal

Withdrawals after the end date listed in the class schedule will be considered late. Check the Late Withdrawal page for more information.

Withdrawal Due to Active-Duty Call

In accordance with Illinois Statue 330 ILLCS 60/5.2 , students who are called to active military service have the right to receive a refund of tuition and fees applicable to their registration when called to duty for a period of seven or more consecutive days. Withdrawal from courses will not impact the grade point average of the service member. Please provide a copy of your orders to the ICC Veterans Affairs Coordinator as soon as you receive them.

Cancellation of Class

ICC reserves the right to cancel a class section due to insufficient enrollment. Students enrolled in canceled classes will be contacted and can choose to enroll in another class. If the College cancels a class, the student will receive a total refund of tuition and fees for the canceled class if they choose not to enroll in another class.

Late Withdrawal Request Policy and Procedures

A late withdrawal is a withdrawal from a class after the end date listed in the class schedule has passed. This process is designed to assist students who have experienced unforeseen, serious, and extenuating circumstances outside the student’s control that negatively impacted their ability to be academically successful. Students should present a request as soon as possible after the end of the impacted semester.

Check the Late Withdrawal page for more information.

W-9s

ICC is unable to generate a valid 1098-T for you if we do not have your social security number or taxpayer identification number (TIN) on file. Please complete the W-9s form and submit the form either online:

Upload the form by clicking on the Upload Here button near the top of Students Records page. Choose Secure Upload, click on Enrollment Services and then complete the pop-up form using your ICC email. Choose Regular Upload to attach the form.

Or by mail:

Illinois Central CollegeEnrollment Services
1 College Dr.
East Peoria, IL 61635-0001

If you are considered a non-resident alien for US tax purposes on an F, J, or B visa, you are not eligible for these tax benefits. You do not need to fill out this form.