Late Withdrawal Requests

A late withdrawal is withdrawal from a course after the course has ended to assist students who have experienced severe medical or personal circumstances that negatively impacted their ability to be academically successful. Students should present a request as soon as possible after the end of the affected semester.

Any withdrawal request that occurs prior to the end of the course should be completed according to the official withdrawal procedures.

Requirements for Late Withdrawal

All requests for late withdrawal must include the downloadable form below, a typewritten (or neatly handwritten) explanation of the event that prohibited course completion, and all supporting documentation as described on the late withdrawal request form. You will only need to identify the semester in question as the assumption is that all classes were effected.

Late withdrawals requests can only be approved when justified byunforeseenserious and extenuating circumstances outside the student’s control.

Any life circumstance that could not have been reasonably expected to occur during the semester in question would be considered unforeseen. Incidences of health related issues that could not have been planned may fall in this category. However, matters related to chronic medical conditions may not always be classified as unforeseen.

“Serious and Extenuating”
The policy explicitly cites “serious” personal or family illness or accident as extenuating circumstances. Anything severe enough to warrant a late withdrawal should normally be so severe as to be a complete hindrance to completing the semester at all. Likewise, this means that whatever is severe enough to justify a late withdrawal in any class should normally prevent students from continuing their studies at all and should normally affect all of a student’s classes. Hence it will be unusual for a petition for a withdrawal for a single class or for only some of the classes, but not others, to be successful. Under some circumstances, this may be justified.

“Outside the Student’s Control”
Neither serious illness nor job transfers are normally chosen by the student. However, deciding that one needs to work more hours, deciding to move to different living conditions, or deciding to work a different, better-paying shift or to take a better paying job would not normally count as beyond the student’s control. It is important for students in these circumstances to follow the documented withdrawal procedures within the semester that the change occurs.

Approval Process

The final approval will come from the Dean or Associate Dean responsible for the course being withdrawn only after all requirements are complete and documented. After the request is forwarded to the appropriate department, the faculty member who taught the course will review and provide comments and recommendation to their Dean or Associate Dean.

There is no appeal process for a denied late withdrawal request. All decisions made are final.

ICC allows for students to repeat courses in which a D or F grade was earned with the new grade replacing the former. So that, even with a denied late withdrawal request, students can make up the semester without long-term negative effects on academic status or GPA. It is recommended that you meet with an academic advisor to assess the impact of repeating courses on your cumulative GPA and your academic goals.

Affects on Financial Aid and Receiving Tuition Credit

The Financial Aid Office determines whether the student or an external agency such as the federal government will pay whatever fees are owed. There are some cases where federal financial aid will cover the fees even if a student has failed the course. There are other cases where a student is liable for the fees and must repay the aid even if the student has been granted a late withdrawal. Students should address questions about financial aid directly to the Financial Aid Office.

Many of the same circumstances that justify a late withdrawal may be grounds for a tuition credit to be used in the future or an extension of student financial aid eligibility, but these questions are addressed by different offices because there are different issues involved with each of them.

The Student Accounting Office is responsible for calculating and collecting student fees. They will not normally consider an appeal for tuition credit unless a student has been withdrawn, but just because a student is withdrawn does not mean that the fees paid will be credited to the student for future use. To apply for a tuition credit, contact the Student Accounting Office directly.

Affects on Academic Standing

Depending on the effect on the cumulative GPA, your academic standing may be impacted. Once the approved late withdrawal is processed, an academic standing review will occur and your standing will be updated based on the current official transcript.