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Eligibility for Aid

  • A student is eligible for need based aid if the students EFC (Expected Family Contribution which is determined through the filing of the FAFSA) is less than the cost of attendance at the school.
  • The student must be enrolled in course of study that is eligible for financial aid. This would be academic programs that are 24 or more credit hours in length per Federal regulations.
    Ineligible Programs of Study for Financial Aid
  • The EFC and the enrollment level of the student determine the amount of some grant funds.
  • Funds from financial aid can be used to pay for classes that are ineligible, but the ineligible classes will not be used in the calculation for determining enrollment level and disbursement amounts.
  • In addition to being eligible based on financial information through the FAFSA the student must also meet the academic requirements for financial aid.
  • Remedial courses shall be eligible for Title IV aid payment provided the student has been accepted into an eligible degree/certificate program and is taking the remedial courses as part of that program. Payment shall not be made for more than the equivalent of one year of remedial course work (i.e., 30 semester hours).
  • We may count towards enrollment status and award Title IV funds to a student who is repeating, for the first time only (i.e. one repetition per class), a previously passed course in a term-based program.

Academic Requirements for Eligibility of Financial Aid

Illinois Central College (ICC) is required to establish Satisfactory Academic Progress standards (SAP) for its federal and state financial assistance recipients in accordance with the U.S. Department of Education regulations. These standards ensure that only students demonstrating Satisfactory Academic Progress toward the completion of their educational programs will continue to receive financial assistance. It is required by the U.S. Department of Education that an entire student’s record be evaluated for determining academic eligibility for financial assistance, even those semesters for which a student did not receive financial assistance.

Whether a student is considered to be making satisfactory progress depends on a successful course completion rate, grade point average (GPA), and maximum hours attempted to complete his or her course of study. These requirements are evaluated at the time you file your FAFSA and at the end of each Fall, Spring and Summer semester.

Course Completion Rate

  • Total # of Hours Completed divided by the Total # of Hours Attempted
  • Must maintain a 67% or better cumulative completion rate
  • Hours attempted include all courses taken during a period of enrollment including withdrawals, repeated courses, and remedial courses.
  • Grades of A, B, C, D and S count as completed
  • Grades of F, W, WF, WU, EX, FX, U, I and FA are considered NOT completed
  • All courses with grades of NG, NR, GED classes and hours transferred in from other institution are not considered in the completion rate calculation
  • All hours forgiven under ICC’s Academic Forgiveness Policy appear on the academic record and count towards hours attempted. There is no forgiveness of courses in the calculation of course completion rate for Financial Assistance eligibility.

Grade Point Average

  • Must maintain a minimum of a 2.0 GPA
  • For the purposes of this policy, GPA is taken directly from the student’s academic record at ICC
  • Hours attempted include all courses taken during a period of enrollment including withdrawals, repeated courses, and remedial courses
  • All hours forgiven under ICC’s Academic Forgiveness Policy are removed from the GPA calculation on the academic record, and are therefore removed from the GPA calculation under this policy

Maximum Hours Attempted

  • The maximum attempted hours a student has to complete their degree is equal to 150%, or 1.5 times the number of hours required for the completion of the degree or certificate
  • This includes hours transferred into ICC from other institutions or hours taken at ICC that were credited toward other program requirements
  • If the student changes their program of study, any previous coursework completed will be included in the calculation of attempted hours for the current program of study designated by the student
  • Any student exceeding the 150% requirement will automatically be placed on the SAP status of termination for financial assistance regardless of their completion rate and GPA.

What if I fail to meet the Standards?

The first semester a student does not meet either one of these academic requirements the student is placed on SAP warning. The second consecutive semester a student does not meet either one of these requirements the student is placed on SAP termination.

Warning

  • Warning status does not stop a student from receiving assistance, and is intended to serve as a notice that eligibility for assistance may be in jeopardy if the requirements are not met
  • If the student raises his or her course completion rate or grade point average to meet the standard after the next semester of enrollment, the student will be removed from warning and placed back in a satisfactory status
  • If a student is on warning status and has a student loan the reinstatement of loan eligibility for the current semester will not be considered until after midterm

Termination

  • A student is placed on termination if they fail to meet either the course completion rate or the grade point average requirement after spending one semester on warning
  • Termination status stops a student from receiving all types of financial assistance including Federal Pell Grant, Federal Supplemental Educational Opportunity Grant (FSEOG), Subsidized and Unsubsidized Direct Loans, Federal Work Study, ISAC MAP Grants, ISAC IIA Grants, ISAC Merit Recognition Scholarships, Parent Loan for Undergraduate Students (PLUS) and some academic scholarships.
  • A student is also placed directly on termination status once he or she has exceeded the maximum hours attempted requirement

What options do I have if I am placed on termination status?

If a student is placed on termination for financial assistance, the student must regain satisfactory academic progress by raising their course completion rate to 67% and/or raising their cumulative grade point average to 2.0. The student is not eligible for financial assistance during this time. Once these requirements have been met, and if the student has not reached maximum hours allowed for their program, eligibility for financial assistance will be reinstated. The student will have to pay out of pocket or through other payment arrangements during this time.

Appeal Process

  • All students on termination for financial assistance may appeal
  • The student must complete and submit a Appeal for Financial Aid Reinstatement — head to our forms page and select the appeal form for you academic year
  • Only extenuating circumstances that can be supported with documentation (i.e. medical documentation) will be considered in the appeal process
  • Unawareness of withdrawal policies, unawareness of requirements for satisfactory academic progress, or unprepared for college coursework will not be accepted reasons for the purpose of an appeal
  • With their appeal the student must provide a signed program plan signed by their advisor outlining the remaining courses needed to achieve the degree/certification graduation requirements. Providing a program plan does NOT guarantee continuation of financial aid eligibility.
  • For students on termination for max hours if more than 12 credit hours are needed in order to complete the program, the appeal will not be approved
  • The student will be notified of the decision via email to the ICC student email
  • All decisions are FINAL

Appeal Approved

  • Student will be placed on probation status with Financial Assistance
  • Student loans will not be processed until the student submits a Midterm Direct Loan Appeal form along with certified midterm grades from each instructor
  • Continued Probation Status: Those students for which an appeal is approved and the student has made continued progress, but has not yet met the cumulative completion rate and/or GPA requirements, will remain on probation status the following semester.

Appeal Denied

  • If the appeal is denied the student will be liable for all charges incurred for the semester in which financial aid will not be paid
  • The student may still attend ICC but will need to make other payment arrangements

NOTE: Satisfactory Progress is an Office of Student Financial Assistance Policy in accordance with regulations set by the U.S. Department of Education, not an ICC Records or Admissions policy.