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Advisement & Counseling Services

Access Services

Documentation Guidelines

Learning Disabilities

The most recent complete diagnostic evaluation from a qualified professional, generally a clinical psychologist, should be submitted. A partial psychological, consisting of select pages from a full report will be considered incomplete and cannot be accepted. The specific diagnosis must be included in the evaluation. Names of tests administered and the actual test scores must be included in the evaluation along with a discussion of the significance of the scores. How the disability impacts learning, recommendations for specific learning strategies, academic support services, any prescribed medication(s), as well as any other treatments should all be included in the psychological report. Reports must be current and should be based upon adult norms; thus a psychological from grade school would not be an acceptable form of documentation for an adult student at the college.

Attention Deficit Disorder

The most recent psychological evaluation or complete physician’s report is required. A note from a student’s doctor stating the student has Attention Deficit Disorder and needs testing accommodations will not suffice as complete documentation.

Deaf, Hard of Hearing or Hearing Impairment

An audiological report from a licensed audiologist verifying the degree of hearing loss is required. Students that have attended a program for the deaf, hard of hearing or hearing impaired are encouraged to bring in documentation that describes the accommodations that have given them the best access to classroom communication; including any specific equipment.

Blind, Low Vision or Vision Impairment

A vision evaluation or consult completed by a licensed eye care specialist is required. Students that have attended a program for the blind, low vision or visually impaired are encouraged to provide documentation that describes accommodations, including specific equipment, that have given them the best access to classroom and course material.

Health Impairments, Physical Disabilities or Orthopedic Impairments

Students should provide an appropriate report discussing the impact of the disability upon access. Medical, occupational or physical therapy reports discussing the impact of the disability upon access are examples of appropriate documentation. Students needing access to specialized equipment may need to bring in information about the needed equipment so that items can be purchased, adapted, or set-up in a timely manner.

Traumatic Brain Injury (TBI), Neurological or Psychiatric Disability

Students should bring in a neurological, psychiatric or physician’s report as appropriate on the evaluation and progress of the disability and how it affects learning and access to the college and courses.

Students having a disability or need for access not covered in one of the categories aforementioned should contact the Office for Access Services to discuss the type of documentation to submit.